.pdf Thesis Format Guidelines
After reviewing these guidelines, if doubt exists as to the correct format of the thesis, the candidate is encouraged to consult with the Graduate & Postdoctoral Studies Office before the final copies are printed.
Fonts and Desktop Publishing
The availability of sophisticated word processor packages and of desktop publishing software has made possible a variety of presentation options. However, the candidate should remember that features that should stand out in the thesis include the quality of the scholarship or research, the soundness of the logic, the originality of ideas, and the lucidity of the prose, but not the size of the headlines. Therefore, the use of headers or chapter titles larger than 3/16" is discouraged and the use of excessive ITALICS or BOLD print is discouraged.
Acceptable fonts generated by word processing programs include, but are not restricted to: Times 14, Helvetica 12, and Geneva 12 for Postscript printers (Mac), and Times Roman 12, Letter Gothic 12, and Helvetica 12 for the PC. The font provided through LaTeX is acceptable. However, if LaTeX is used, be careful to ensure proper margins when producing the final copy.
Use 1.5 or double spaced text. Only footnotes, long quotations, bibliography entries (double space between entries), table captions, and similar special material may be single spaced.
Thesis should be formatted to be printed on 8.5 x 11 inch paper within your .pdf. Students in the School of Architecture and the Shepherd School of Music may format their theses to be printed on larger paper.
We recommend left margins of 1-1/2 inches; top, bottom, and right, 1 inch if the thesis is to be bound. Page numbers do not need to meet the 1" margin requirement. If you do not follow the appropriate margin guidelines that are included here, you might lose content if your thesis is bound. Some students may wish to extend their work beyond the margin requirement for aesthetic reasons, this is acceptable.
Follow in detail the sample form in preparing the title page. Note which items are in all upper case and which are not. Note the approximate size of print. If you chose to copyright your thesis, see additional instructions here.
The degree must be shown as Doctor of Philosophy, Master of Arts, Master of Science, Master of Music, or Master of Architecture.
The month shown on the title page should be that in which the final copy is submitted to the Office of Graduate & Postdoctoral Studies OR the month in which the degree will be conferred (May or December). The month of the oral defense should not be shown unless the thesis is actually presented to the Office of Graduate & Postdoctoral Studies during that month.
The titles (i.e., faculty rank) of committee members should be typed below the signature lines with their names and departments. For example, John Smith, Associate Professor of Biology. The word Chair or Director should appear after the faculty title as appropriate.
All signatures on the title page must be original signatures. No electronic or proxy signatures may be taken at the time of thesis submission on the two original title pages or the Original Approval of Candidacy. Please make arrangements in advance if one or more of your committee members will be unavailable to sign. You may also review specific signature requirements.
Once the committee has signed the title page, you will scan this title page as a .pdf and merge into a single document with the .pdf of your thesis. Adobe Acrobat has this functionality. If you do not have Adobe Acrobat there are several resources available to merge .pdfs online including MergePDF and PDFsam. You may also contact or visit the Digital Media Center in Herring Hall 129 for additional assistance.
Original signature documents must be delivered to the Office of Graduate and Postdoctoral Studies after you have uploaded the .pdf of your thesis at http://thesis.rice.edu.
An abstract is to be included with the thesis. Particular care should be taken in preparing the abstract, since it will be published in Dissertation Abstracts or Master's Abstracts and the length is limited by the publisher. The abstract may not exceed 350 words for a doctorate or 150 words for a Masters. In style, the abstract should be a miniature version of the thesis. It should be a summary of the results, conclusions or main arguments presented in the thesis.
The heading of the abstract must contain the word Abstract, and must show the title of the thesis and the writer's name as indicated here.
Hyperlinks are not to be used as a substitute for complete bibliographic citations.
Assembling the Thesis
Instructions for creating a .pdf of your thesis are available on our website. In some cases a thesis might be created as multiple documents. These must be merged into a single document. Adobe Acrobat has this functionality. If you do not have Adobe Acrobat there are several resources available to merge .pdfs online including MergePDF and PDFsam. You may also contact or visit the Digital Media Center in Herring Hall 129 for additional assistance.
The thesis must be assembled in this order.:
a. Title page
b. Copyright Notice (if applicable)
e. Table of Contents
f. List of Tables, etc., if any
g. Preface, if any
h. Text (the first page of the text is the first Arabic-numbered page)
i. Notes (unless they appear on pages of text or at end of chapters)
j. Bibliography or list of references
k. Appendices, if any, may follow h, i or j
Page numbers should be placed in the upper right corner of the page. Only the number should appear, not "page 9" or the abbreviation "p. 9." On the first page of each chapter, the number may be placed at the center bottom, one double space below the last line of type (the conventional placement), or at the top right corner.
Page numbers should not be shown on the Title Page, the Abstract, or on the first page of the Acknowledgments, Table of Contents, List of Tables or the Preface. However, following pages (e.g., the second and succeeding pages) of each of these sections should be numbered using Roman numerals. The count for these preliminary pages should start with the title page. For example, if the thesis has a two page abstract, then the second page of the acknowledgments should be the first page showing a number, and it should be numbered with the Roman numeral v.
Pages of the text itself and of all items following the text (i.e. the notes and bibliography) should be numbered consecutively throughout in Arabic numbers, beginning with number 1 on the first page of the first chapter or introduction (but not preface). Please number every page to be bound, including pages on which only illustrations, drawings, tables, or captions appear. The page numbers do not need to meet the 1" margin requirements.
Any material which cannot be typed or computer generated should be drawn with permanent black ink in neat and workmanlike manner in heavy lines, to allow for reduction in microfilming. Scans of drawings are acceptable. If this is necessary, you will scan this page as a .pdf and merge into a single document with the .pdf of your thesis. Adobe Acrobat has this functionality. If you do not have Adobe Acrobat there are several resources available to merge .pdfs online including MergePDF and PDFsam. You may also contact or visit the Digital Media Center in Herring Hall 129 for additional assistance.
Please note that when a graph, map, etc. is oversized, there is a limit on how much of this can be handled by the archiving process with ProQuest/UMI.
All figures should appear within the text at the point where reference to them is first made.
In presenting footnotes and bibliography, use a consistent form acceptable in your discipline, such as Kate L. Turabian, A Manual for Writers (University of Chicago Press), the MLA Style Sheet, or Campbell's Form and Style (Houghton Mifflin). Electronic Styles: A Handbook for Citing Electronic Information (Information Today, Inc.) is helpful for noting electronic information. There are style guides for almost every discipline. Check with the library for further information.
You may also choose to bind a copies of your thesis for personal use. Bookbinders can be located in the Yellow Pages or here.
Extra copies of your thesis may also be ordered at the time of submission. There is a one-time only author discount offer form in the ProQuest Publishing Agreement packet. Please note that these will not be available for several months after the summer following your commencement. If you choose to use this service, please do not include your credit card information when uploading your agreement form to thesis.rice.edu.
If you would like a copy of your thesis in book form (regular size, printed on both sides of the page) this option is also available. Once your thesis is processed through UMI and appears on their website a book copy can be ordered. If you think you may do this you should make adjustments to your margins, page size, and fonts that follow the recommendations above.