Admissions | After You Arrive

After you arrive

Students at graduate orientation, President Leebron addresses Rice graduate students, a student studying in Fondren library between the stacks

Check in with your department and attend your graduate program’s orientation

  • Your graduate program administrator will be able to answer any questions you may have upon arrival. Make sure to attend your graduate program’s orientation.

Pick up your Rice ID

Attend all required trainings by the deadline

  • Trainings must be completed by Oct. 1 for fall matriculants and Feb. 15 for spring matriculants.

  • Sexual Harrassment Prevention training is mandatory for all new students.

  • Responsible Conduct of Research training is mandatory for all new students, including professional master's students, with the exception of Jones Graduate School of Business master's students.

  • Sexual Harassment Prevention and Responsible Conduct of Research trainings are online.

  • A $75 late fee will be assessed if the online training requirements are not met by the deadline. Students will not be able to register for a second semester until the Sexual Harassment Prevention and Responsible Conduct of Research trainings have been completed.

  • Lab Safety Training is required for all new graduate students in the School of Engineering, School of Natural Science (except CAAM, mathematics and statistics), and any student working in a laboratory. For more information about Lab Safety, visit http://safety.rice.edu/. For 2020, lab safety training will be held online and can be accessed here.

  • Contact your graduate coordinator if you have questions about attending the training.

File your payroll information

Consult with your graduate program administrator to confirm what payroll information must be filed in order to receive your stipend. if needed:

  • Submit your I-9 Form

    • Most students will not need the I-9 until becoming RAs or TAs.

    • Students must complete the Employee Eligibility Verification Form (or Form I-9) in person with the Rice Payroll Office prior to receiving their first stipend. Refer here to the list of acceptable documents for completing your I-9.

    • The Payroll Office is located in the Cambridge Office Building, Room 210. Visit their website for hours of operation.

  • Submit your W-4 Form

    • Students have the option to compete Form W-4 and submit to the Payroll Office. If you do not submit a W-4 form to Payroll, you will be taxed at the highest rate – single status with zero withholding allowances.

    • Download a W-4 form here.

  • Set up Direct Deposit in ESTHER

    • To enter your direct deposit information in ESTHER, navigate to “Employee” > “Pay Information” > “Direct Deposit Allocation”

    • If you do not set up direct deposit, you will be issued a pay card with USA Bank. We no longer process paper checks.

Register for classes on ESTHER by the deadline set by the academic calendar

  • Consult with your department on your planned course of study prior to registration.

  • To register for classes, log into ESTHER and go to “Student Services and Account Information” > “Registration”

Pay your bills via ESTHER by the deadline for new students (September 10)

  • After you register for classes, you will receive an email notification of your new account statement. To pay any outstanding balances or enroll in a payment plan, visit the Bill Payment Suite in ESTHER.

  • Bill Payment Suite

    • View your account balance and payment history, enroll in a payment plan, set up e-Refunds, and set up authorized users.

    • To access the Bill Payment Suite, log into ESTHER and go to “Student Services and Account Information” > “Account Summary - Pay My Bill - Bill Payment Suite”

Master's Students: Check your degree progress

  • Master’s students may monitor their degree progress using Degree Works in ESTHER. Degree Works enables students to evaluate academic progress towards graduation and allows them to quickly and easily identify which requirements have been satisfied, and which requirements are outstanding.

  • To access Degree Works, log into Esther and go to “Student Services and Account Information” > “Degree Works”.

  • For more information about Degree Works and step-by-step instructions, visit https://registrar.rice.edu/students/degreeworks.